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Kiwanis EC&C Division 9 News & Bulletin

Welcome to the Kiwanis Division 9 News & Bulletin Site:

Please read below for the lasted bulletins.

  • Bulletins listed are as "Collapsible", click the Arrow on the right to expand fully.

Order your new Website on the "New Kiwanis Website" page, under the marketing Tab.

Understand Facebook & Instagram Strategies also under the Marketing Tab.

Stay Safe and Stay Home

2020-07-12 Staples - Kiwanis: Covid Back to School Campaign - Start July 17 2020

Attention Kiwanis Clubs of Division 9

Sunday, July 12th, 2020

ATTENTION all Division 9 Presidents and Executive Teams

  • This program is just being announced as a result of an agreement between the Ottawa Division 12 LG Harley Bloom and the District Manager of Staple Ontario.

Staples - Kiwanis: Covid Back to School Campaign

THIS IS NOT A SOLICITATION - PLEASE READ CAREFULLY

Introducing an amazing Ontario-wide funding opportunity for all our clubs.

THE PROGRAM AND GOAL

Staples Ontario is offering to collect donations at their cash registers and give them to our clubs.

But we need to move on this with purpose. Staples suggests that past Ontario programs have yielded upward of $500,000 so it would be a tragedy to lose this opportunity. By the way, there are no conditions on the funds other than they be used to further our club's community service goals. Funds Transfer are flexible, to be specified by us. Monies can go to the Division for distribution or to Clubs directly. Payments can be received by cheque, gift cards or store credits.

We need to activate our clubs and re-excite them about a post epidemic resurgence in community service.

Tentatively, the program will start at Staples on Friday, July 17th so we need to rapidly get our clubs to introduce themselves to their neighbourhood Staples stores and establish a dialogue. This will be a warm connection as Managers will be expecting someone to contact them.

WHAT YOU NEED TO DO TO MAKE THIS ALL WORK?

PLEASE! Personally speak with each of your Club Executive team members to discuss the program. We hope to assign Staples Stores to Clubs, so that every Store Manager gets an initial call or visit from a Kiwanian. Signage & Template emails and letters, will be available shortly.

QUESTIONS?

I will be calling all the Club Presidents this week. The Division 9 Marketing Council will be meeting Tuesday to discuss strategy.

We will send further details regarding club/store assignments on Monday and/or Tuesday.

Harley Bloom Mike Young

LIEUTENANT GOVERNOR DIVISION 12 LIEUTENANT GOVERNOR DIVISION 9

H: 613-741-3247 M: 613-851-3567 H: 416-425-8997 M: 416-526-6460 (mrmyoung@KiwanisGTA.ca)

2020-06-22 - Club Leadership Education (CLE) Recordings

This message has been sent to:

  • Current Lieutenant Governors

  • Lieutenant Governors Designate

  • Certified Club Leadership Education Trainers

If you have any questions, please contact me at joanne.murray@rogers.com.

Thanks,Joanne

Joanne Murray - Leadership Development Co-ordinator -519-752-7941

Club Leadership Education (CLE) Recordings

Recordings of the Club Leadership Education (CLE) webinars that were hosted by Kiwanis International June 8-13 are now available. Webinars were held for Club Presidents, Secretaries, Treasurers and Membership Chairs.

The webinars are available here: CLE Webinars.

Please share this message with your clubs. Encourage incoming Club Officers in your Division who were unable to attend the live sessions to take the time to review the recordings for their position.

Members must register to view the recordings. This allows the District to track the numbers of E. C. and C. members who access the sessions.

The sessions are open to all members. There is no limit to the number of sessions a person can attend.

Incoming Lieutenant Governors and Certified CLE Trainers are requested to review all four webinars in preparation for the upcoming CLE Training in you Division.

June 6th, Follow up from Division 9 - Online DCM

Thank you for attending our first virtual Divisional Council Meeting (DCM) on Saturday, June 6th on that bright and sunny morning! It would appear that we had 25 attendees from 8 of 11 Kiwanis Clubs in Division 9. (Screenshot below) Thank you, President Hugh, (of Toronto Caribbean) for acting as host at our first Virtual DCM.

The Division Council Meetings are intended as communication opportunities, amongst the clubs in the Division. Over the last 2 years, the DCMs have served as a forum to educate members on important Kiwanis issues and often provided a networking opportunity for members across the clubs. Very much like a large interclub event.

This, first ever, Online Web Conference DCM was planned to be 1 & 1/2 hours, with a tight Agenda. Despite that, it stretched to 2 hours, thank you for your enthusiasm. KI's online training was presented and we had the opportunity to introduce our Lieutenant Governor Designate, Mary Ellen Trimble. Of interest also, 2 topics sparked great debate:

(i) Divisional Marketing planning and approach

(ii) Kiwanis International’s (KI's) response to the death of George Floyd.

We offered a Virtual Coffee Networking Session (self-service) after, not knowing how it would work out. To my surprise, we had 6 to 10 participants, who stayed online until almost 1pm and some great heated debate ensued. Who knew? We were reminded; Kiwanians love to talk, network and discuss issues, whether it is online or in the same room.

Please take a minute to give us some feedback - Click Here - Thank You

- (BTW, the animation on the Wrap up Page now works - )

Thank you for your participation.

Stay Safe, Stay Well

LG Mike

-----

Some Thoughts and Reflections:

1) Treat your online meeting as your usual meeting. Same time, same people, Just in a Web Conference.

  • Your members had allocated the time slot, before the shut down, so we recommend you do the same, try to maintain your usual meeting schedule.

2) If you need some help with the technology to run a web meeting, please ask me, The Division now has a paid ZOOM Account; I can provide this to you. Just ask for details. Plus, if you have not run a Web meeting yet. I am offering to help set it up and to act as the meeting manager (turns out this role makes a difference)!

3) Marketing in Division 9, there will be a Marketing Council ZOOM meeting called shortly to further this discussion to focus on a marketing plan and budget for the next 100 days and beyond. Be reminded that you need to appoint a representative from your club.

4) The Division members clearly feel that the Division as a whole, can come up with a more appropriate Message WRT the turmoil concerning George Floyd's death, than the one currently offered by Kiwanis International’s (KI's) Executive Director, Stan Soderstrom 9

Thank you for participation

LG Mike

--


May 31, 2020 District Award Ceremony - Results

From Rick Brooks: Friends all;

A sincere THANK YOU to all, for your warm wishes and your congratulations on the successes of our club recognized by our Kiwanis District and shared on the Zoom Celebration last Friday evening beaming from the Bahamas, sorry we were NOT all there in person, but the vibes were coming through loud and clear.

It was the largest zoom meeting I have been involved with, the highest number I saw registered that evening was 404 people, awesome turnout.

As I have stated already, I was gobsmacked at the turn of events! This truly was awesome....as the little club of below charter strength in Huntsville, Ontario to walk away with 3 out of 3 awards is simply amazing and one we are proud to share with all, big time. We have to continue to use every social, audio and visual media we can to get people to understand that Kiwanis is the greatest service organization in the world and we’re not too shabby as a club either. We need all our members to share their Kiwanis experience, encourage their friends and collegues to come and see what we are all about. Our focus is children, both locally and globally, but we need more to consider joining the ‘cause’.

For those not as well versed in Kiwanis and our awards, here are the categories that we had entered or were nominated for and our results as acknowledged from the EC&C Awards Night, it was a very surreal experience for us, the little club that tries hard.

2015/2016 Kiwanis year- Kiwanis Club of North St. Andrew, Division 23

2016/2017 Kiwanis year- Kiwanis Club of Brown’s Town, Division 24

2017/2018 Kiwanis year- Kiwanis Club of Eastern St. Andrew, Division 23E

2018/2019 Kiwanis year- Kiwanis Club of Huntsville Muskoka, Division 8

Godfrey Dyer Kiwanis Marketing Award

This award was established by Past Governor Godfrey Dyer (1995-96), Kiwanis Club of Montego Bay, to recognize club contributions to Marketing, Publicity and the Promotion of Kiwanis to the community. In addition to the nomination form, Clubs should submit a full description of the marketing/publicity campaign, copies of sample media materials and their assessment of the overall results. Judging will be based solely on the submission.

2015/2016 Kiwanis year- Nicole Plantier, Kiwanis Club of Guadalupe, Division 27C

2016/2017 Kiwanis year- Vanisha Johnson, Kiwanis Club of Capital City, Division 23E

2017/2018 Kiwanis year- Sheila Donald, Kiwanis Club of Sarnia Lambton Golden K Division 3

2018/2019 Kiwanis year - Rick Brooks, Kiwanis Club of Huntsville Muskoka, Division 8

Award of Merit

This award was established by Past Governor Hedley G. Ivany (1973-74), Kiwanis Club of Armdale-Halifax, for the club secretary who has been judged to be outstanding (UNSUNG HERO). The club should submit recommendations for this award detailing the reasons why the individual is deserving of the award, in addition to the nomination form.

2015/2016 Kiwanis year – Marjorie Buck, Kiwanis Club of Belleville, Division 11

2016/2017 Kiwanis year – William “Wille” Reeson, Kiwanis Club of Kingston, Division 23E

2017/2018 Kiwanis year – Gary Levine, KC of Owen Sound, Division 8

2018-2019 Kiwanis year – Rick Brooks, Kiwanis Club of Huntsville Muskoka, Division 8

Ray Allen Memorial Award

This award was established in honour of International Vice President Ray Allen (1985-86), EC&C Governor (1969 -1970) and 4 years as International Trustee. Ray co-founded the Kiwanis Foundation of Canada and was instrumental in moving the International office to Indianapolis from Chicago in 1982. Past Governor Ray was from the Kiwanis Club of Owen Sound. This award is to recognize a Past Lieutenant Governor who continues to contribute and participate in club and division activities. (Judged and Presented by the District PLG Committee).

Thank you again,

Rick

Kiwanis is a global organization of volunteers dedicated to improving the world, one child and one community at a time”


2020 District Award Ceremony 29th May, 2020 at 7:00EST 8pm Daylight Saving

1: Because of your contributions and leadership, the Eastern Canada & Caribbean District has been awarded

  • the 2018-2019 Distinguished District Award.

Congratulations to each of you. Please extend my congratulations to your presidents also.

2: It is time to celebrate. Although the 2020 District Convention is cancelled, we must celebrate the accomplishments of the 2018-2019 administrative year.

  • To this end, there will be a District Award Ceremony on 29th May, 2020 at 7:00pm (Eastern Standard Time) via Z00M.

Attached is a notice flyer. Please distribute to your class of presidents. We will be recognizing the distinguished members, clubs and divisions. Recognition will also be given to the winners of the District awards and the governor’s special awards. Finally our District will be recognized for becoming a Distinguished District.

  • Please confirm that you got this email.

  • Yours in service.

  • Let us stay safe during this season of the coronavirus epidemic

Melford Clarke

2018-2019 Distinguished Governor

Kiwanis Eastern Canada & Caribbean District

Ph (242)427-5430/Email:melfordc@hotmail.com

P.O. Box N1025; Nassau, Bahamas

“Inspire to Commit, Serve and Grow”

May 26 2020 - Follow up to Div 9 Presidents Interview & Planning our DCM & CLE

Hello Division 9 Presidents and Club Teams (BCC'ed )

I hope you are all well and staying safe!

1) Thank you for making time for our Quarter Two Interviews

  • It is always amazingly satisfying, despite alway having much intrepidation before every interview. - Kinda of like stage fright I suppose,

  • We do have a quarterly winner !!

  • and the winner is Kiwanis Club of Toronto

  • Chased closely by Mississauga, East York and the Caribbean Clubs

  • you may view the results by Clicking Here

  • Please follow up with me, if you have further comments.

Moving on

2) It is time for our DCM - Divisional Council Meeting (and my final one)

I'm Proposing a Web Conference on a DCM Sat June 6th, 10am, 1.5 hours

Alternate times are possible, For example Tues June 2nd or 9th at 7pm

There will be an Agenda Posted

It may be a large group, but will be a highly structured meeting, to keep it effective & short.

Most items for the DCM discussion, are documented @

3) CLE Web Seminars - Shortly we will receive information from KI and the EC&C District regarding Dates & Times for Web seminars and your expected participation level.

- Joanne Murrry has suggested that they will be Role Based, IE. one for Presidents, one for Treasurer, etc. George Rowel our trainer & I are awaiting further details.


4) Please Post Your Club Election Results ASAP

  • This is the NUMBER ONE request from Governor Bob Spellen and District Trainer Joanne Murrry.

  • Please post your election results ASAP.

  • I can help with the posting process if requested.

Thank you for your Service and Leadership

Stay Safe, Stay home


LG Mike


--

Michael Young

Lieutenant Governor EC&C Division 9

mrmyoung@kiwanisgta.ca

WWW.KiwanisGTA.ca

WWW.Facebook.com/KiwanisGTA

Phone 416 425-8997

Cell 416 526-6460


May 26 2020 - Marketing Strategy & Division 9 Marketing Council plan

Hello Division 9 Presidents and Club Teams (BCC'ed )

I hope you are all well and staying safe!

1) Thank you for making time for our Quarter Two Interviews

  • It is always amazingly satisfying, despite alway having much intrepidation before every interview. - Kinda of like stage fright I suppose,

  • We do have a quarterly winner !!

  • and the winner is Kiwanis Club of Toronto

  • Chased closely by Mississauga, East York and the Caribbean Clubs

  • you may view the results by Clicking Here

  • Please follow up with me, if you have further comments.

Moving on

2) It is time for our DCM - Divisional Council Meeting (and my final one)

I'm Proposing a Web Conference on a DCM Sat June 6th, 10am, 1.5 hours

Alternate times are possible, For example Tues June 2nd or 9th at 7pm

There will be an Agenda Posted

It may be a large group, but will be a highly structured meeting, to keep it effective & short.

Most items for the DCM discussion, are documented @

3) CLE Web Seminars - Shortly we will receive information from KI and the EC&C District regarding Dates & Times for Web seminars and your expected participation level.

- Joanne Murrry has suggested that they will be Role Based, IE. one for Presidents, one for Treasurer, etc. George Rowel our trainer & I are awaiting further details.


4) Please Post Your Club Election results ASAP

  • This is the NUMBER ONE request from Governor Bob Spellen and District Trainer Joanne Murray.

  • Please post your election results ASAP. I can help with the posting process if requested.

Thank you for your Service and Leadership

Stay Safe, Stay home


LG Mike


May 15 -2020 It is time for our Spring DCM - Divisional Council Meeting

2) We would like to Invite you the Spring DCM - a Web Conference on Sat June 6th, 10am, 1.5 hours

There will be an Agenda Posted

It may be a large group, but will be a highly structured meeting, to keep it effective & short.

Most items for the DCM discussion, are documented @

2020-April-14 : Revised guidelines - District matching grant for club opening events

TO: District Membership Coordinators and District Governors

CC: Governors-Elect and District Secretaries

Area Coordinators and Board Committee on Membership

Area Directors, Club Opening Specialists, Jeff Oatess, Stan Soderstrom

While we are working differently in these uncertain days, Kiwanis International thanks those districts that have been flexible in postponing club opening events, working with the club opening specialists to confirm future club opening plans, and innovatively working to continue to add clubs for the 2019-20 year. Several districts have inquired about applying for a district matching grant, but realize it’s difficult to apply when uncertainty exists. It is possible to get most of the planning and pre-work completed while sheltering in place, and we encourage you to engage your teams in planning and submitting grant applications.

The grant committee has agreed to these revised guidelines for districts applying for a matching grant for club opening events that take place through September 30, 2020:

  • Tentative club opening date scheduled with a proposed backup date

  • Definite site(s) – minimum of two new communities or one club opening in tandem with at least one club strengthening effort (please see guidelines below for club strengthening efforts)

  • Actively sourcing on the sites (prospects identified and contact information on a spreadsheet or in Kiwanis club opening database). In order to eventually set at least 20 appointments during the club opening event, 100 or more prospects should be identified.

  • Sponsoring Kiwanis club(s) identified

  • Two club coaches identified

  • Callers and appointment setters identified

  • Club opening team identified – at least six volunteers committed for each site to conduct appointments during the club opening event with alternates available during the event

  • Club information entered into club opening tool

Guidelines for club strengthening efforts:

  • ACE tool(s) completed

  • At least one club member on strengthening team

  • Club coach identified

  • Club strengthening team identified – at least six volunteers committed for each site to conduct appointments during the club strengthening event

If you have any questions about the above guidelines, please contact your area director at Kiwanis International.

Please apply for a district matching grant now for your future club opening event. The grant committee will consider and approve your grant application for contingent approval, pending final details of your club opening event.

The application can be found online.

When applying for the grant, complete the online application and include any specific information the grant committee needs to know about alternative plans in case of postponement due to ongoing COVID-19 stay at home orders and/or public meeting restrictions.

Chris Martz

Director of Global Membership & Education

Kiwanis International

3636 Woodview Trace, Indianapolis, IN 46268 USA

U.S. & Canada: 1-800-KIWANIS, ext. 212

Worldwide: +1-317-217-6212 | Mobile: +1-317-828-0174

kiwanis.org | #KidsNeedKiwanis


The 2020 Kiwanis International Convention is canceled. Today, the Kiwanis International Board of Trustees declared a condition of emergency exists because of the COVID-19 pandemic. The board concluded that conducting a convention for the 2019-20 administrative year would be inadvisable and impracticable because of the health threat to Kiwanis members, their families and all individuals traveling to and from the convention.

April 21 2020 - Update to Division 9 Kiwanis Clubs: LG Mike Young

- I hope you and yours are staying safe and staying well.

I have to admit, I have been slightly derailed by the new world of Covid-19 Isolation. I have for years worked out of my home office, but now I share it with 2 other full time workers, my wife Vivien and youngest son Kenny. Distractions abound, but we are settling into some new norms and I am finding some productivity once again. NOTE and lesson. During these times, it seems everything has to be Scheduled or Nothing gets done, And Everything seems to take longer! :)

My Message Today

1) I encourage you to work through the technology to facilitate Club Online Meetings, Both Member and Board meetings.

  • Recommended: Zoom or Google Meet

  • I would encourage you to set regular times for both, as with our traditional meetings. Board meetings are required and members meeting can have Guests. Plus Inter-Clubbing is much easier, more fun and takes on a whole new meaning.

  • I will try and attend one or two as time allows, particularly your Board Meeting, If I have not attended one yet.

2) I will be continuing the Club Presidents Interviews.

  • Some of you have sent suggested dates & times, if not please provide an update on when would be the best time.

  • I would prefer to do these via a Web conference, so that I can present some material at the same time. I would prefer a "9 to 5" timing. Evenings seem to be family time whenever possible now a days.

3) The Request for Proposal for Kiwanis Marketing support has gone out

  • This was voted on at the Feb 1 DCM

  • I expect to have responses this week and next. I will be forwarding them ASAP

4) Introducing the Online Newsletter for our Division 9 - NewsLetter.KiwanisGTA.ca (this is a google site and very easy to edit)

  • This addition to the Website and Facebook is designed to be a RESOURCE for you and allow the LG to present information to the clubs without over filling any given Email.

  • It will lever content that is stored on the KiwanisGTA Google Drive - Online Storage.

  • It will provide a friendly interface to find Kiwanis related information, useful to your club and it's management.

April 15 2020, New Member Add Fee waived until October 1, 2020

New Member Add Fee waived until October 1, 2020

The COVID-19 pandemic has had an impact on communities worldwide. More than ever, kids and communities need Kiwanis. To encourage existing Kiwanis clubs to continue to invite new members, the Kiwanis International Board approved a new member fee waiver to bolster membership and help Kiwanis clubs perform the service needed in the wake of this pandemic and beyond.


APPROVED MOTION BY THE KIWANIS INTERNATIONAL BOARD

That the Kiwanis International Board approves the waiver of the Kiwanis International new member fee for any new members who join existing Kiwanis clubs between April 22, 2020, and September 30, 2020. Further, due to the emergency conditions and resulting effects created by the COVID-19 pandemic, the Board recommends districts and clubs to also waive their respective new member

NEW MEMBER FEE WAIVED BY EC&C DISTRICT

The new member fee normally charged by the ECC District will be waived from April 22, 2020 to September 30, 2020.


RECOMMENDATION

It is the recommendation of the Kiwanis International Board and the EC&C Board that each club in the District waive any new member fees.

CLUB ACTION: Please take the following motion or something similar to your Club Board of Directors at the next meeting.

Whereas COVID-19 has had an impact on communities worldwide and more than ever kids and communities need Kiwanis.

-AND-

Whereas the Kiwanis Club of {insert club name} is engaged in inviting new members to join Kiwanis.

Therefore, be it resolved,

The Kiwanis Club of {insert club name} waives all fees normally charged to new members joining the club from April 22, 2020 to September 30, 2020.

-OR-

The Kiwanis Club of {insert club name} reduces the fees charged to new members joining the club from April 22, 2020 to September 30, 2020 by the New Member Fee normally charged by Kiwanis International and the Eastern Canada and the Caribbean District.

The fees noted below are being waived by Kiwanis International and ECC District until September 30, 2020.


Table of $Amounts for New Member Fees, Prior to suspension Till Oct 1, 2020. See detailed not above